Outlook FAQ - Tools - Revision history

Gego at 10:55, 2 December 2024

2024-12-02T10:55:01Z

Gego at 10:53, 2 December 2024

2024-12-02T10:53:53Z

Gego at 10:45, 2 December 2024

2024-12-02T10:45:16Z

Gego at 10:05, 2 December 2024

2024-12-02T10:05:50Z

Gego: Created page with "{{Content1 |Content1Title=Outlook FAQ |Content1Pic=ToolsPortal.png |Content1Author=Red. |Content1Date=2024/12/02 |Content1Language=English |Content1Type=Internet Article |Cont..."

2024-12-02T09:42:08Z

Created page with "{{Content1 |Content1Title=Outlook FAQ |Content1Pic=ToolsPortal.png |Content1Author=Red. |Content1Date=2024/12/02 |Content1Language=English |Content1Type=Internet Article |Cont..."

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{{Content1
|Content1Title=Outlook FAQ
|Content1Pic=ToolsPortal.png
|Content1Author=Red.
|Content1Date=2024/12/02
|Content1Language=English
|Content1Type=Internet Article
|Content1Publisher=DigiAppHum
|Content1Place=Interweb
|Content1Copyright=Project licence.
|Content1Cite=See Project.
|Content1Section=Tools
|Content1Tags=Software, Outlook, Microsoft, Office365, Windows
|Content1SourceURL=https://www.appliedhumanities.eu/index.php?title=Outlook_FAQ_-_Tools
|Content1Links=* [https://support.microsoft.com/en-us/outlook Outlook help & learning] ([https://support.microsoft.com/de-de/outlook DE-Version])
* [https://support.microsoft.com/en-us/office/add-an-email-account-to-outlook-for-windows-6e27792a-9267-4aa4-8bb6-c84ef146101b#PickTab=Classic_Outlook Add an email account to Outlook for Windows]
* [https://support.microsoft.com/en-us/office/introduction-to-the-outlook-calendar-d94c5203-77c7-48ec-90a5-2e2bc10bd6f8 Introduction to the Outlook Calendar] - ([https://support.microsoft.com/de-de/office/einf%C3%BChrung-in-den-outlook-kalender-d94c5203-77c7-48ec-90a5-2e2bc10bd6f8 DE])
* [https://support.microsoft.com/en-us/office/about-shared-mailboxes-shared-folders-and-shared-calendars-in-outlook-3ed70138-6143-4404-9cc6-b7a23e8a4278 About shared mailboxes, shared folders, and shared calendars in Outlook] - ([https://support.microsoft.com/de-de/office/about-shared-mailboxes-shared-folders-and-shared-calendars-in-outlook-3ed70138-6143-4404-9cc6-b7a23e8a4278 DE])
* []
|Content1Summary=Basic information on Microsoft Outlook (Office).
|Content1Txt=This short article offers basic information on Outlook and some basic and advanced functionalities like QuickSteps, Filters and Rules.

== Categories ==

== Search folders ==

== QuickSteps ==

== Rules ==
}}

@@ Line 113: / Line 113: @@
 This rule will ensure that only emails sent from your division account are copied to the Outbox of the shared account, while emails sent from your personal work account will not be affected.
-=== Version 2 - Restricted shared account (Visual Basic solution) ===
+=== Version 2 - Restricted shared account (Visual Basic) ===
 Alternative: Using a Script to Copy Outgoing Emails to a Shared Account's Outbox in Microsoft Outlook.
@@ Line 139: / Line 139: @@
 This script will check the account used to send the email and, if it matches your division account, it will copy the outgoing email to the Outbox of the shared mailbox.
-=== Version 3 - Restricted shared account (QuickStep solution 1) ===
+=== Version 3 - Restricted shared account (QuickStep 1) ===
 Alternative: Using Quicksteps to copy email to folder.
@@ Line 157: / Line 157: @@
-=== Version 4 - Restricted shared account (QuickStep solution 2) ===
+=== Version 4 - Restricted shared account (QuickStep 2) ===
 # '''Open Outlook''': Launch Microsoft Outlook on your computer.

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 |Content1Summary=Basic information on Microsoft Outlook (Office).
 |Content1Txt=This short article offers basic information on Outlook and some basic and advanced functionalities like QuickSteps, Filters and Rules.
+__NOEDITSECTION__
 == Categories ==
@@ Line 138: / Line 138: @@
 This script will check the account used to send the email and, if it matches your division account, it will copy the outgoing email to the Outbox of the shared mailbox.
 }}

← Older revision		Revision as of 10:45, 2 December 2024
Line 95:		Line 95:
	The advanced rule is now set up and will automatically filter emails.		The advanced rule is now set up and will automatically filter emails.

		+
		+	== Sending from a Shared Folder==
		+
		+	=== Version 1 - Full shared account ===
		+
		+	# '''Open Outlook''': Launch Microsoft Outlook on your computer.
		+	# '''Go to the Home tab''': Make sure you are on the Home tab in the ribbon at the top.
		+	# '''Manage Rules & Alerts''': In the Move group, click on '''Rules''', then select '''Manage Rules & Alerts'''.
		+	# '''New Rule''': In the Rules and Alerts dialog box, click on '''New Rule'''.
		+	# '''Start from a Blank Rule''': Choose '''Apply rule on messages I send''' under Start from a blank rule, then click '''Next'''.
		+	# '''Select Condition''': Check the box for '''through the specified account'''. Click on the underlined text '''specified''' and select your division account. Click '''Next'''.
		+	# '''Select Action''': Check the box for '''move a copy to the specified folder'''. Click on the underlined text '''specified''' and choose the Outbox of the shared account. Click '''Next'''.
		+	# '''Set Exceptions''': If there are any exceptions, specify them here. For example, you might want to exclude certain recipients. Click '''Next''' after setting your exceptions.
		+	# '''Finish Rule Setup''': Give your rule a name, review the rule description, and click '''Finish''' to save your rule.
		+	# '''Apply and OK''': Click '''Apply''' and then '''OK''' to activate your rule.
		+
		+	This rule will ensure that only emails sent from your division account are copied to the Outbox of the shared account, while emails sent from your personal work account will not be affected.
		+
		+	=== Version 2 - Restricted shared account (Visual Basic solution) ===
		+
		+	Alternative: Using a Script to Copy Outgoing Emails to a Shared Account's Outbox in Microsoft Outlook.
		+
		+	# '''Open Outlook''': Launch Microsoft Outlook on your computer.
		+	# '''Press Alt + F11''': This opens the Visual Basic for Applications (VBA) editor.
		+	# '''Insert a New Module''': In the VBA editor, go to '''Insert''' > '''Module'''.
		+	# '''Copy and Paste the Script''': Copy and paste the following script into the module:
		+	## <syntaxhighlight lang="vba">
		+	Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
		+	Dim sentFolder As Outlook.MAPIFolder
		+	Dim divisionAccount As String
		+	divisionAccount = "division@example.com" ' Replace with your division email address
		+
		+	If Item.SendUsingAccount = divisionAccount Then
		+	Set sentFolder = Session.Folders("SharedMailbox").Folders("Outbox") ' Replace with the correct folder path
		+	Set Item.SaveSentMessageFolder = sentFolder
		+	End If
		+	End Sub
		+	## </syntaxhighlight>
		+	# '''Customize the Script''': Replace '''"division@example.com"''' with your division email address and adjust the folder path in '''Session.Folders("SharedMailbox").Folders("Outbox")''' to match the path to your shared mailbox's Outbox.
		+	# '''Save and Close the VBA Editor''': Save your changes and close the VBA editor.
		+	# '''Restart Outlook''': Close and reopen Outlook to ensure the script is active.
		+
		+	This script will check the account used to send the email and, if it matches your division account, it will copy the outgoing email to the Outbox of the shared mailbox.
	}}		}}

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 == Categories ==
 == Search folders ==
 == QuickSteps ==
 == Rules ==
 }}